Annual General Meeting 2011

Notice is hereby given that the Annual General Meeting of The Cecilian Society, University of Glasgow, will take place on Thursday 12th May 2011 at 7pm in Committee Room 1 of the Queen Margaret Union.

The AGM is open to all members of the Society to hear how we’ve done in our activities over the past year, including from a financial perspective. Most importantly, the AGM is when we elect the new Committee for next year. If you want to know more about the AGM, please see the following:

• Draft Agenda – AGM 2011
• Minutes of Previous AGMs: 2010, 2009, 2008, 2007
• AGM Jokes – Items 1, 2 and 3

Nominations for committee positions are now open! Nominations should be in writing, must be proposed and seconded by current Society members, and must be in the hands of the Secretary before 7pm on Wednesday 11th May 2011. You can find a sample form here which you can use for nomination but any piece of writing with the correct information is perfectly acceptable. Creative nomination forms with glitter are greatly encouraged.

You may have heard the names of many Committee positions mentioned over the year, but the only ones which are specifically elected at the AGM are the Executive positions of President, Vice-President, Secretary, and Treasurer. If you’re not standing for one of these four positions, you simply stand for one of six available places on the Committee; responsibilities are allocated later. If you wish to stand for a Committee position – be that an Executive position or one of the 6 Ordinary Committee positions – you should hand in your nomination as above. It is also encouraged that you make a short written manifesto which will be displayed at the AGM for members to peruse before they vote.

If you are standing for an Executive position, you are entitled to make a speech before the election. Anyone is entitled to know what nominations have been made at any stage. Please feel free to e-mail me or text on 07931779918 if you are inquisitive.

At the AGM we vote on the four Executive positions (President, Vice-President, Treasurer and Secretary) and 6 Ordinary Committee members. Along with the Past President, at the end of the AGM there will be 11 members of committee already voted on. The newly formed committee then gather and are likely to hold a series of interviews to co-opt two further members. More details on co-option will be given at the AGM.

This is also the time for any Constitutional Amendments that anyone wishes to propose. These too must be handed to me with proposer’s and seconder’s signatures before the above deadline. If there is anything that you think should be specifically added to the Agenda, then please let me know this before the deadline as well.

• Constitution
• Standing Orders
• Committee Job Descriptions (slightly outdated but still roughly correct)
• Past Productions

If you need to give me a nomination or have any questions at all then simply get in touch using any of the details above and we can arrange a meeting. Most people hand in their forms at the Dinner Dance (7th May) and I will take in any forms then. Our next committee meeting is scheduled for the 21st April so I will be available then to take in any forms. Alternatively, find me or any other Committee member lurking about campus or the pub. This applies even more than usual if you’re wondering whether or not to stand for a position: any Committee member should be a valuable source of info on what they’ve done over the year, and can provide any advice or questions you wish answered.

If you can attend the AGM, please do, as we need to have a certain number of Society members there for the meeting to be valid, and you can’t use your vote if you’re not there. It’s also the last main event of the Cecilian year so it would be great to see everyone together before the holidays. Plus it will be lots of fun, and there will be drinking!

Hope to see you all soon!

Laura Bauld
Cecilian Secretary
secretary@ceciliansociety.co.uk
13th April 2011